ࡱ> { ,bjbj 4ff$5:::::NNN8DN`&L2HHH#:V#j# 5_7_7_7_7_7_7_$,ce[_:v#""^v#v#[_::HHvp_N***v#:H:H5_*v#5_**T!YHb#^V(!__H`VhfV$RfP!Y^Y&f:Y|v#v#*v#v#v#v#v#[_[_$nv#v#v#`v#v#v#v#fv#v#v#v#v#v#v#v#v#X : Recommendations for preparing the documents: Determining the appropriate legal basis for processing study data is an important consideration, but this is not always an easy task. In a research context, several different legal bases may be applicable, such as scientific research, public health and consent. It is therefore important to select the strongest legal basis for processing the data. The final decision on which legal basis to apply must ultimately be discussed with or checked by the 8xavs Data Protection Officer (DPO). The content of the document must be adapted according to the type of research project: The parts in yellow must be completed; The parts in orange are examples to help complete the parts in yellow. INFORMATION NOTICE ABOUT PERSONAL DATA PROCESSING As part of the Research Project, personal data will be collected, processed and analysed to achieve the scientific objectives of the Research Project. What data do we collect and process? [ADD CATEGORIES OF PERSONAL DATA PROCESSED AND/OR A DESCRIPTION + REMOVE ANY NON-APPLICABLE CATEGORIES BELOW] E.g.: - first name, last name, email address, postal address, gender, date of birth, - languages spoken, - data revealing racial or ethnic origin, - data revealing political opinions, - data revealing religious or philosophical beliefs, - data revealing trade union membership, - genetic data, - biometric data, - health-related data, - data concerning sex life or sexual orientation. We collect personal data directly from you [and/or from third parties (for example, [ADD DETAILS ABOUT DATA SOURCE])]. All necessary procedures and precautions will be taken to maintain the confidentiality of research participants. Why do we collect and use your personal data? We collect and use your data to address the research questions that the Research Project aims to tackle; this may involve writing dissertations or reports, storing and analysing the data and publishing our research results. [ADD OTHER PURPOSES OF DATA PROCESSING] [CHOOSE/IF FURTHER PROCESSING IS REQUIRED BEYOND THE RESEARCH PROJECT] Your data may also be important after this Research Project for other research on [SPECIFY]. Please indicate in the consent form below whether you agree to this. What is our legal basis for processing the data? Your personal data relating to the Research Project will be processed in accordance with the General Data Protection Regulation (GDPR) and the Luxembourg Act of 1 August 2018 on Data Protection. The legal basis for the processing of your personal data in the context of the Research Project is laid down in Article 6 (1) GDPR ([CHOOSE THE MOST APPROPRIATE LEGAL BASIS AMONG THE ONES BELOW.]): the data subject has given consent to the processing of his or her personal data for one or more specific purposes; CONSENT e.g. the person has given his or her consent to personal data being processed in the context of this Research Project. processing is necessary for the performance of a task carried out by the 8xav in the public interest; PUBLIC INTEREST e.g. the results of the research project will be useful to the wider community (research on cancer, diseases, etc.). [IF THE PROCESSING INVOLVES SENSITIVE PERSONAL DATA] This Research Project involves sensitive data regarding ([INSERT DETAILS: health, racial or ethnic origin, etc.]). The processing of personal data is therefore also based on Article 9 (2): (j) processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes. The research mission of the 8xav is laid down in the Act of 27 June 2018 concerning the organisation of the 8xav of Luxembourg. Who is responsible for the processing of my personal data? The [CHOOSE ONE: Data Controller/Joint Controller] in respect of the processing of your data is the 8xav of Luxembourg, a public institution for higher education and research, whose registered office is at 2 avenue de lUniversit, L-4365 Esch-sur-Alzette, Luxembourg, acting for the Department of [ADD DEPARTMENT] in the Faculty of [ADD FACULTY], and [ADD ANY OTHER DATA CONTROLLERS IF APPLICABLE]. If you have any requests concerning the processing of your personal data you can contact the 8xav of Luxembourgs Data Protection Officer by email at dpo@uni.lu, or by post at the following address: UNIVERSIT DU LUXEMBOURG Data Protection Officer Maison du Savoir 2, Avenue de lUniversit L-4365 Esch-sur-Alzette How do we protect your personal data? In order to protect the confidentiality of your data, [CHOOSE BETWEEN THE SECURITY MEASURES BELOW AND ADAPT] e.g. you will only be identified by a code number (or pseudonym) in the data analysis and in any reports or publications that will be produced by the research team during this Research Project. Exceptionally [and in accordance with our research protocol], you may be contacted by the investigators as part of [INSERT PURPOSE] but you will not have to disclose your name. [IF APPLICABLE: If you agree to the use of recordings of your image and voice for an online documentary, [your image and voice will be accessible to the public OR we will blur your image/voice]. Please indicate in the consent form below whether you agree to this. If you prefer not to consent to this specific use, you can still take part in the Research Project.] How long is your personal data stored for? Your personal data will be stored in [ADD LOCATION] for a duration of [ADD NUMBER] years after the publication of the results of the Research Project. Who can access or see your personal data? The recipients of your personal data are: E.g. researchers at the 8xav of Luxembourg involved in this Research Project[, other external researchers or research organisations]. [ADD ANY RECIPIENTS] [ADD RELEVANT PROCESSORS IN THE CONTEXT OF THE RESEARCH PROJECT AND DESCRIBE THE NATURE OF THEIR PROCESSING ACTIVITIES] Do we transfer data outside the European Union? [IF NO, ADD THE FOLLOWING INFORMATION] Your personal data will only be processed within the European Union. [IF YES, ADD THE FOLLOWING INFORMATION] [ADD THE OTHER CONTROLLER/PROCESSOR INVOLVED] is based in [ADD COUNTRY]. You can find more information at: [ADD WEBSITE]. Consequently, your data will be transferred outside the European Union to carry out the research and/or to make use of the results from the Research Project. Only data that does not directly identify you (encrypted and/or pseudonymised data) will be transferred outside the European Union. The 8xav will take appropriate measures to guarantee the protection of your personal data by [CHOOSE ONE: including standard contractual clauses on data protection in its contracts, adhering to codes of conduct, complying with a particular certification mechanism, transferring the personal data to a country which has been granted an adequacy decision by the European Commission, or acting in accordance with your explicit consent]. You can withdraw your consent at any time by emailing [ADD EMAIL ADDRESS IF TRANSFER IS BASED ON EXPLICIT CONSENT]. If you do not want your pseudonymised/encrypted data to be transferred to [ADD COUNTRY], please do not take part in this Research Project. For more detailed information on the appropriate measures taken by the 8xav, please send your request by email to the 8xavs Data Protection Officer at  HYPERLINK "mailto:dpo@uni.lu" dpo@uni.lu. What are your rights under the General Data Protection Regulation? You will have the right to access and rectify your personal data. In certain cases (in accordance with the conditions set out by the General Data Protection Regulation (Regulation (EU) 2016/679)), you will also have the right to object to the way in which your data is used, to request that your data be deleted, to ask to restrict certain aspects of the processing of your data and to retrieve your data to forward it to a third party (right to data portability). [IF CONSENT IS THE LEGAL BASIS FOR PROCESSING DATA: You also have the right to withdraw your consent to the use of your data at any time. This applies both to the use of your data in this Research Project and to their use in other research. But please note that if you withdraw your consent once the investigators have already collected data for research, they are still allowed to use this information.] If you wish to exercise your rights, you should contact the principal investigator or his/her designated representative. He/she will liaise with the 8xav of Luxembourgs Data Protection Officer to handle your request. You can also contact the Data Protection Officer by email at  HYPERLINK "mailto:dpo@uni.lu" dpo@uni.lu (the DPO will liaise with the PI of the Research Project to handle your request) or by post at the following address: UNIVERSIT DU LUXEMBOURG Data Protection Officer Maison du Savoir 2, Avenue de lUniversit L-4365 Esch-sur-Alzette You also have the right to lodge a complaint with the Luxembourg National Commission for Data Protection (CNPD) regarding the processing of your personal data. Further information is provided at  HYPERLINK "http://www.cnpd.lu" http://www.cnpd.lu. You can also use the CNPD contact form at  HYPERLINK "https://cnpd.public.lu/fr/support/contact.html" https://cnpd.public.lu/fr/support/contact.html.        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